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How-to guides · Safe AI Kit · Quick start

The 15-minute staff training

A narrated walk through your AI Use Policy, section by section, then the staff quiz.

Narrated video with captions, 1 min 8 s. Made with a fictional company, Brightline Heating & Air (sample · fictional business). Read the transcript · Download the step-by-step PDF

Step by step

  1. Step 1: Welcome to the staff training on how we use AI here. Watch this, read the policy, then take the quiz. About fifteen minutes in all, and you only do it once.

    Welcome to the staff training on how we use AI here. Watch this, read the policy, then take the quiz. About fifteen minutes in all, and you only do it once.

  2. Step 2: AI helps us draft replies, estimates and job notes, and answer questions about our own policies. A person reads everything before it goes to a customer, every time.

    AI helps us draft replies, estimates and job notes, and answer questions about our own policies. A person reads everything before it goes to a customer, every time.

  3. Step 3: Some things never go into any AI tool: card numbers, access codes, passwords, and private employee details. The poster lists all six. If you wouldn't post it on the wall, don't paste it.

    Some things never go into any AI tool: card numbers, access codes, passwords, and private employee details. The poster lists all six. If you wouldn't post it on the wall, don't paste it.

  4. Step 4: Use only the approved tools for company work. Personal AI apps are not approved, even for a quick question, because we can't control what happens to what you type there.

    Use only the approved tools for company work. Personal AI apps are not approved, even for a quick question, because we can't control what happens to what you type there.

  5. Step 5: If you paste something you shouldn't have, tell the office manager the same day. Nobody gets in trouble for reporting. Hiding a mistake is the only thing that makes it worse.

    If you paste something you shouldn't have, tell the office manager the same day. Nobody gets in trouble for reporting. Hiding a mistake is the only thing that makes it worse.

  6. Step 6: Now take the ten-question quiz and sign the policy. From today, when you're not sure, ask before you paste. That one habit prevents almost every problem.

    Now take the ten-question quiz and sign the policy. From today, when you're not sure, ask before you paste. That one habit prevents almost every problem.

Get the Safe AI Kit

Clear AI rules your whole team can follow. Every Kit and Install comes with these videos, and an Install adds a walkthrough made from your own setup.

See the Safe AI KitAll guides